Creating a Business Requirements Document

One of the most important documents that a Business Analyst can create is the Business Requirements Document (BRD). The BRD is a key deliverable in defining a project’s requirements. If your company does not have its own BRD template, you can use the following example to design your own BRD. The order of the items listed below is not as important as the content that you capture in your document.

BRD Table of Contents

Version Control
• Revision History
• RACI Chart

Executive Summary
• Overview
• Background
• Objectives
• Requirements
• Proposed Strategy

Production/Solution Scope
• Included in Scope
• Out of Scope
• Constraints

Business Case

Business Services and Processes
• Impact of proposed changes on business services and processes
• Business service and process overview diagrams
• Business process workflow requirements
• Business service level (non-functional) requirements

• Stakeholder name
• Roles and Responsibilities

• Internal Users
• External Users
• Systems

Business Rules

State Diagrams

User Requirements

  • User Task Overview Diagram
  • User Task Descriptions

IT Service Level (non-functional) requirements

Business Requirements

  • Business Goals
  • Business Needs

Stake Holder Requirements

  • Stakeholder Goals
  • Stakeholder Needs

System State Requirements

  • Testing State
  • Disabled State

Static Model

  • Static Model: Diagrams
  • Multiplicity Rules Table
  • Entity Documentation


  • TBD Items
  • Risks
  • Issues
  • Pending Decisions
  • Success factors

Test Plan

  • Quality Assurance Responsibilities
  • QA Standards and Guidelines
  • Review and Audit Plan
  • Quality Records
  • Tools, Techniques, and Methodologies
  • Testing Activities
  • Preparatory Activities
  • White-Box Testing
  • “Fit it for Purpose” Testing
  • Non-Functional Testing
  • User-Acceptance Testing

Deployment Plan

  • Training
  • Conversion
  • Schedule of Jobs
  • Rollout

End-User Procedures

Post-Implementation Follow-up

Other issues

External References



Remember to always review the BRD and obtain the approval and sign-off from a sponsor, delegate, or key stakeholder(s) before handing the document over to the next phase of the project.

By Morgan

CBAP and PMI-ACP with over 20 years of Project management and Business Analysis experience.